Onboarding Guide 📕

• Efficiently manage media
• Make media discoverable to more people
• Consolidate media into one place
• Extract value from media
• Alleviate the strain of media requests and their fulfilment
• Migrate to the cloud to preserve media long-term without physical costs (LTO/drives)
• Promote your brand and content through easy access
• Provide news and features, with updates and personalised messages
• Replace our current website
  
  

How much content do you intend to onboard?

• Total number of files?

• The total file size (GB, TB, PB)?

• Single or mixed media (e.g., video, audio, images, documents)?

• File types (i.e., extensions)?

  (Check Imagen's supported file types)

Where is your media stored, and how?

• An array of drives, laptops, servers, or network drives (NAS/SAN, for example)?

• Cloud storage software like OneDrive or Dropbox?

• Is there any relevant metadata? How is this stored? (XML files, filenames, or embedded EXIF metadata within image files as an example)

 Automatic media processing and file conversion

• What level of streaming quality do you want for your web video (HLS Web Proxy)? (UHD/ HD / SD)?
• Which delivery formats do you need? (HLS, transcoded clips, social media formats)
• Do you want to offer individual delivery formats to different groups of users?
• How will Imagen ingest media (i.e., live streaming, in bulk, progressively, from multiple locations)? 
• Capture live stream events?

Manage

Who will be accessing the platform?

• People who are already using your media?

• Other departments of your organisation?

• Partners and stakeholders?

Will everyone see everything?

• Public media (no registration and login required) or Restricted Media (registration and login required)?

• Group / Role-based access (certain groups can only see certain content by default)?

What will people do on the platform?

• Add media (will submissions require review?)

• View Only

• License media

• Edit / Delete records

• Download media

• Who/which groups will be allowed to do what?

• Read information (privacy policy, rights policy, help, tutorials)

 Find

Media Management – Organising Media

• How do you allow users to search for, preview or retrieve media?

• Which categories will define metadata (e.g., event, year, rating, rightsholder, etc.)?

• Where is that information coming from (e.g., data sources, logsheets, spreadsheets)?

• Which additional metadata will we add to the platform (Timed Annotations, Spatial Tagging of Images, Logging via the Imagen Media Logging tool)?

• Which categories define our media for easy browsing (e.g., event, season, colour, location, etc.)?

Distribute

Media distribution

• Which downloads will be available to users?
• Will media be shared across social media?
• Do you need to syndicate media to other platforms or companies outside of Imagen?
• Do you want to offer accelerated file downloading?

Extras

How will your platform look?

• What will be the site's URL (e.g., new domain, subdomain, Imagen-provided domain)?

• How will it look (i.e., how closely will it align to your other digital properties)?

• Browser display customisation with a favicon?